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Education Abroad Policies

General Babson Policies and Handbooks That Apply While Abroad

Academic Policies

Course Fees Abroad
Some programs offer courses with additional fees. In general, academic courses with required additional fees offered during the host institution’s academic calendar are covered by the Babson tuition payment and will not be an additional cost to the student.  Exceptions to this policy include, but are not limited to, all courses offered outside the host institution’s academic calendar (pre-term language courses, excursions, etc), any non-academic fees, lab/art supply fees and/or optional course add-ons.  If you have questions on course fees, please contact your education abroad advisor.

Credit Approval and Grade Transfer
Please refer to the Undergraduate Student Handbook for information on credit approval and grade transfer for education abroad.  If you do not have your education abroad courses pre-approved you may not receive Babson credit.  Additionally, you must earn a grade of “C” or higher in order for the credits to transfer to Babson (a “C-“will not be accepted), and only credit is transferred, not grades. Click here for information on the academic planning and the education credit approval process.

Housing Policies

Student accommodations abroad vary from program to program. We have chosen the housing option for each program with intentionality to promote the best student experience possible. You may not vary from the housing option available to you on your program of choice.
During the application process, you are required to sign a Program Housing Agreement indicating that you understand your housing responsibilities.  These responsibilities, as highlighted below, vary depending on your program:

Independent Housing
I understand that the education abroad program/institution to which I am applying does not guarantee housing overseas.  It is my responsibility to secure accommodations independently if and when my host program/institution does not have arranged-housing available.
Please note: While housing is not guaranteed, our partner programs and universities may provide resources and suggestions for your housing search.  However, you are still responsible for finding, applying for and securing your own housing while abroad.

Student Residence / Apartments / Dormitories
I understand that the education abroad program/institution to which I am applying guarantees housing overseas for the duration of the program.  I understand that it is my responsibility to apply for this housing by the published deadline.  As a student on this program, I agree to live in the housing that is provided to me.  I understand that independent housing is not an option for me on this program.

Host Family
I understand that the education abroad program/institution to which I am applying requires that I live with a local host family for the duration of the program.  I understand that this is an intentional part of the program design to facilitate a deeper cultural and language immersion experience.  I understand that alternative housing options are not an option for me on this program.

BRIC Program
I understand that the Babson BRIC: The Cornerstone of the New Global Economy semester abroad program provides housing for the duration of the program. As a participant on this program, I agree to live in the housing that is provided to me by Babson. This includes living on Babson campus for the pre-departure portion of the program and staying in the BRIC provided accommodation every night while abroad.

Semester in San Francisco
I understand that the Semester in San Francisco program guarantees housing for the duration of the program and I am responsible for my own meals.  As a student on this program, I agree to live in the housing that is provided to me, which includes double occupancy rooms.  Babson reserves the right to make changes in room assignments at any time as it deems necessary.

Cancellation Policy

If you need to withdraw from your education abroad or semester away program you must provide written notification to the Glavin Office.  Your cancellation is effective as of the date the written notification is received. The notification must include the reason for your withdrawal and confirmation that written notification was sent to the host partner/provider.

Financial Obligations

Once accepted, you will “commit” (confirm your participation) to your program through the education abroad application portal on a specified date.  Once you commit, the College will make arrangements to third parties and partner institutions and expend funds on your behalf. If you withdraw after the commitment deadline, you will be responsible for all non-recoverable contractual financial obligations incurred by the College on your behalf.
In the case of a bona fide medical emergency that precludes participation in the program (as evidenced by a physician’s note), Babson will make reasonable efforts to recoup the program costs expended on your behalf.  However, there is no guarantee that all or any of the program costs can be recouped or will be refunded. Babson shall not be liable if it is unable to recoup or refund program costs, in whole or in part, and Babson may deduct any expenses or fees it incurs in doing so.
In the event that Babson cancels the program before it commences or after it has started, refund of program costs (including airfare) is limited by non-recoverable contractual obligations. There is no guarantee that all or any of the program costs can be recouped or will be refunded. Babson shall not be liable if it is unable to recoup or refund program costs, in whole or in part, and that Babson may deduct any expenses or fees it incurs in doing so.